Terms and Conditions for Aviation Run 2024
Physical Participation: All participants will run at the designated location, Entebbe Mayor's Gardens. Participants agree to abide by these rules and regulations and comply with all reasonable directions and decisions made by the officials and representatives of the Aviation Run.
Official Entry Form: The official entry form must be completed fully by each intending participant. Completion of the entry form and payment of the entry fee represents acceptance of these terms and conditions.
Payment Processing: Entry applications will only be processed after receipt of the full payment of the prescribed entry fee.
Fitness and Health: Participants must be capable of completing the race distance chosen at sign-up. It is their responsibility to undertake the necessary preparation and training required for their race distance. By entering our event, runners/walkers agree that on their chosen race day they will be fit and healthy enough to participate in the race unaided. If in doubt, please seek medical advice.
Assumption of Risk: Participants acknowledge that running/walking is a strenuous activity and may result in physical exhaustion. They enter the race at their own risk and discharge the organizers and sponsors from any injury, illness, loss, or equipment damage incurred as a result of their participation. On the event day, participants will be responsible for their personal safety, including but not limited to: the running or walking route they choose and its associated risks, their running/walking times, and hydration along the running routes.
Age Restrictions: Participants in the 12km and 6km races must be over 18 years of age. Participants below the age of 18 shall participate in the 5km and 3km Family Fun Run/Walk and must always be accompanied by a responsible adult who has agreed to be bound by the terms and conditions of the event.
Participant Entitlements: Registered participants are entitled to a T-shirt kit before the race and a medal. As directed on the website, participants from Uganda will have to pre-book timeslots to pick up the kit. International participants will take up all and any shipping charges associated with the delivery of their kit.
Insurance Recommendation: The organizers recommend participants consider having suitable sports activity insurance cover in place in the event of any illness, accident, injury, or damage caused during the event.
Route Familiarization: Participants are advised to familiarize themselves with the route and any risks associated with it before the official run/walk day.
Hydration and Recharging: All participants, especially those taking part in the long-distance runs (12km and 6km), are advised to make necessary personal arrangements for their hydration and recharging during their races.
Participation Period: Participation in the physical Aviation Run will be open to registered participants on October 20, 2024, from 06:30 AM to 12:30 PM. Participants must ensure they complete their run within this timeframe.
Accuracy of Information: It is the participant’s responsibility to ensure their email address and any other required details provided are correct. There will be no liability on the organizer’s part if the information is incorrect or incomplete.
Use of Personal Data: The organizers reserve the right to use participants’ personal data, contact information, motion pictures, recordings, or any other records obtained, collected, or submitted for the Aviation Run (“information”) for any legitimate purposes, including commercial advertising, re-marketing, and marketing of other products offered by the organizer and those offered by sponsors of the Aviation Run.
Consent to Communication: Participants consent to allow the organizers to communicate with them via post, email, text, phone, or other methods before or after the race day. Participants are informed to visit aviationrun.ugaisoa.org for further details on the Data Privacy Statement.
Compliance with Rules: The participant agrees to follow any rules or instructions provided to them by the organizers as may be communicated via the event website, by email, or any other means of communication.
